AGM - DATE CHANGE & AGENDA, News (Waterford Minor Hockey Association)

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Submitted By Sherri Graham on Sunday, December 23, 2018
PLEASE NOTE: The WDMHA AGM will now occur on Wednesday January 23, 2019 at 7pm. (Moved from January 16th)

WDMHA Annual General Meeting of Members Agenda  

Location: Waterford Arena  
Date: Wed. January 23,2019  
Time:  7 pm  
1. Attendance-Confirm Quorum  
2. General Business:        
2.1-  Approval of the Agenda      
2.2 - Approval of the Minutes of the last General Meeting of the members.      
2.3- Receive Reports from the executive during the preceding year.      
2.4- Receive and approval of the Auditor of the Association's financial statements from the previous year.      
2.5- Appointment of the Auditor for the up coming year.      
2.6- Items to be addressed: Require General Member approval.          
NOTE: The next items are only set up for a two year term, pending the 2 year probation with the Norfolk Rep. If the Partnership fails then items are discontinued. All proposals received executive approval last meeting.         
     2,6-1  Proposal: All WDMHA rep rules and regulations to be put on hold for two years, and follow the Norfolk Rep. rules and regulations for the next two years. Where after the two year probation is complete WDMHA will modify our rules to suit as required. If WDMHA leaves Norfolk Rep hockey or it folds then WDMHA will revert back to original rep. rules and regulations.            
     2.6-2 Proposal: To vote in a new Executive position as the Norfolk Representative. This would be a two year term (odd year). Responsibilities would be to run for a board position on the Norfolk rep board and to bring forward WDMHA issues to the Norfolk board and report Norfolk board issues to the                    WDMHA board.            
     2.6-3 Proposal: To vote our Rep Convenor. This position would become a Norfolk Rep. for a two year trial of the new partnership agreement. This Position is voted in at the AGM for a two year term (even                        years). Responsibilities would be to run for a board position on the Norfolk board and to bring forward WDMHA issues to the Norfolk board and report Norfolk issues to the WDMHA executive. This person will be ready to reinstate the WDMHA rep. program in case the Norfolk model fails in the            two year trial. After the two year trial and if the Norfolk Rep agreement becomes permanent this position will be renamed Norfolk Representive-2.          
     2.6-4 Proposal: To vote on two members at large for the Norfolk Rep. These are people who hold positions in the WDMHA executive and will become members at large on the Norfolk board.These positions                    are expected to attend meetings for the Norfolk board / WDMHA boards. These people only need to take Norfolk board positions if they choose to do so.These positions will be appointed and voted for at the WDMHA executive level after the people are voted onto the WDMHA executive. The people holding these positions can not be the President, 2nd vice, 3rd vice, pre novice convenor, or the treasurer. These positions are integral of WDMHA running smoothly and the people in these positions need                to be focused on WDMHA.      
2.7 Consideration for approval of the "Rules of Operation ".    
2.8 Consideration for approval of the "Constitution".    
2.9 Election for the new executive positions.    
3.0 Meeting Adjourn.
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